- 1. Internal Auditor
Reports to: Report directly to the Board, KCCB Ad Hoc Commission on AIDS Relief
Reporting directly to the Board of Ad hoc Commission for AIDS Relief, the internal audit position will independently evaluate the adequacy and effectiveness of the governance, risk management and control systems within KCCB KARP. S/he will provide regular feedback to KARP management on the effectiveness of these systems, together with costed and detailed action plans to address any areas of weakness or non
S/he will play a leading role in supporting internal and external audits while also supporting Local Partner Treatment Facilities (LPTFs) to strengthen their compliance with donor and KCCB rules and regulations. S/he will manage the risk register and report regularly on mitigation actions taken against agreed indicators; the review of policies and systems required to support the management of risk; the independent investigation of key areas of concern that arise; and review of Board compliance.
Description of Key Duties
- Lead, plan, conduct, report and follow up internal audit assignments on time, to a high standard and within budget.
- Develop an annual plan to undertake quarterly reviews in each of the KCCB KARP’s 5 main areas of operation: Western, Siaya, Kisumu, Homabay and Kisii/Migori.
- Assist in evaluating internal control issues affecting both program and support operations for potential risk exposures; participate in monitoring of the control environment and identifying significant control issues.
- Assist in developing, implementing and maintaining a risk-based audit plan to address controls necessary for achievement of KCCB KARP’s strategic, operational and programmatic objectives.
- Coordinate across internal teams and external resources to provide assurance of internal controls over key operational, financial management, business processes, information systems, compliance and reporting functions of KCCB KARP.
- Complete periodic reviews of LPTFs and KCCB KARP’s Accounting/Finance and Procurement procedures and guidelines; develop recommendations on improving and re-defining policies and procedures to enhance internal controls, compliance and internal/external reporting.
- Participate in conducting risk assessment reviews and regular site visits to implementing partners to evaluate and monitor internal control systems and assess compliance.
- Perform internal review engagements (including planning, fieldwork, exit meetings, reporting and monitoring of recommendations), as directed by Program Director.
- Provide periodic reports on internal audit activity, including summaries of observations, findings and recommendations impacting KCCB KARP’s control environment.
- Contribute to the development of a training program and conduct trainings to KCCB KARP program and support staff and implementing partner organizations, including training on fraud risk, prevention and detection, internal controls and process improvements.
- Continuously reinforce effective utilization of KCCB KARP’s core accounting, procurement and other business systems to ensure transparency and accountability in reporting workflows, internal controls and compliance.
- Provide analytical support to external audit matters, including donor directed statutory and financial audits, local government audits, reviews and inquiries.
- Manage the Risk Register ensuring that top key risks are identified by KCCB KARP’s management. Ensure that these strategic risks are reviewed regularly and that the relevant content owners follow up on their respective action points in a timely manner.
- Build the capacity of KCCB KARP staff to understand and apply relevant KCCB policies (fraud, whistleblowing, procurement, finance, etc.), donor compliance regulations and Government of Kenya legislation. Deliver workshops and presentations as required to disseminate information and to train staff.
- Any other duties that may be reasonably assigned.
Academic Qualifications and Experience
- Bachelor’s degree in Commerce, Finance, Business Administration or any other relevant discipline.
- Hold a recognized professional accounting certification (e.g. CPA, ACMA, CGMA, ACA, ACCA, CIPFA, IIA).
- Be a registered with a professional body
- Minimum of four years external or internal auditing experience.
Knowledge and Skills
- Thorough knowledge of the principles, procedures and practices of accounting, auditing, financial records and transactions.
- Must have hands-on experience working with accounting and other financial software.
- Must have thorough knowledge of audit and compliance requirements of US Government funded projects.
- Must be proficient in Microsoft Excel and other Microsoft Office Applications.
- Must have Ability to write clear concise and accurate audit reports in English.
- Familiar with integrated accounting systems.
- Familiar with computer aided audit techniques.
- Flexible work attitude with ability to work productively in a team.
- Ability to work well independently to meet unexpected demands.
- Develop and maintain relationships with project staff, donors and site teams.
- Ability to identify problems, design interventions and oversee their implementation.
- Excellent oral and written communication skills in both English and Kiswahili.
- High integrity
- Detail oriented.
- Good interpersonal skills.
- Strong ability to manage multiple priorities
- Result oriented
Good knowledge of Social teachings of the Church and Ethical Principles