amecea

JUSTICE & PEACE AND CARITAS AMECEA COORDINATOR

Job Description

  1. The post holder will ensure the effective delivery of AMECEA’s organisational strategy and plans for the AMECEA Region, providing leadership, guidance and support to the regional team, in close collaboration with AMECEA’s key stakeholders.
  2. To hold strategic oversight for all programmes and interventions in the AMECEA region, with responsibility for setting the overall direction and ways of working for Justice & Peace and Caritas Programmes in line with the organisational strategy.  This includes an oversight for effective programme development; fundraising and fund management in priority areas, continued improvement in programme impact and quality, sharing of learning, and capacity development where needed.
  3. To represent AMECEA internally and externally in relevant forums and as delegated by the Secretary General; with the aim to reflect the wider AMECEA into the region, acting as a link and facilitator between country programmes in the regional.
  4. To set the leadership and team identity framework for Justice & Peace and Caritas AMECEA teams in accordance with AMECEA Management Standards.
  5. To undertake strategic risk management at the regional level, facilitating regional and/or organisational mitigating actions, while overseeing Country Justice & Peace and Caritas Teams in country level risk management.

Job Scope

The post-holder is a senior member of the AMECEA Secretariat.  She / he will head AMECEA’s Justice  & Peace and Caritas Department at the Secretariat. The post-holder will be required to develop particularly effective working relationships with all National Justice & Peace and Caritas AMECEA Offices and oversee their work.

Job Purpose

The incumbent will be responsible for leading and providing management and development of Justice  & Peace and Caritas AMECEA Regional Programme in line with the agreed AMECEA strategy. He/She will working within the AMECEA Countries – Kenya, Uganda, Tanzania, Ethiopia, Sudan, South Sudan, Eritrea, Malawi and Zambia.

The Coordinator will provide technical and management oversight to Justice & Peace and Caritas AMECEA Department and National Offices with aim to realize AMECEA Mission and the Department’s Goals and Objectives. He/She will work closely with all stakeholders advising on technical matters pertinent to resource mobilization, community mobilization, project management, systems compliance and quality assurance guidance.

 

The Coordinator will be responsible for overseeing the implementation of specific actions for Kenya & Uganda Justice & Peace and Caritas AMECEA projects.

 

Accountability

 The Justice & Peace and Caritas AMECEA Coordinator will be directly answerable to the AMECEA Secretary General and Executive Board. The post will be based Nairobi with regular visits AMECEA member countries.

This post will have a Coordination role of the Justice & Peace and Caritas Executive Directors of the AMECEA Region. The post will directly line manage the Justice & Peace Programme Officer for Kenya and Uganda.

 

Key Responsibilities

 1.     Strategy Development and Implementation

  • Contribute to the planning, development and execution of AMECEA Strategy; and maintain strategic oversight of Justice & Peace and Caritas AMECEA Department.
  • Hold overall responsibility for ensuring implementation of Justice & Peace and Caritas AMECEA programmes within AMECEA region are consistent with AMECEA’s identity (vision, mission, values, philosophy, strategy and priorities) and are delivered effectively.
  • Facilitate National level coordination of Justice & Peace and Caritas AMECEA Department programmes, policies and approaches.
  • Proactively engage in the effective development, delivery, monitoring and review of AMECEA priorities, standards and quality assurance.
  • Ensure the development of horizontal linkages both within the region and at Continental level with SECUM, EAC, IGAD and EAC among others; promoting multi-country programmes and advocacy, fundraising, learning, innovation and good practice.
  • Undertake strategic risk management within the AMECEA region, ensuring appropriate risk identification, mitigation, monitoring, escalation and resolution. Particular focus to be paid to areas such as security, communications, programme quality, partner relations, financial management, human resources, institutional funding and the legal/operational environment. Jointly with Justice & Peace and Caritas Director facilitate the development of regional risk registers and the document regional priorities.

 

  1. 2.     Programme development and overview of regional programmes
  • Regularly review the programme development and implementation strategies, status and advise programme staff for Kenya & Uganda, and national conferences (Justice & Peace and Caritas AMECEA staff) on programme direction.
  • Maximise advocacy potential and promote full inclusion and representation of regional realities in AMECEA’s campaigns, advocacy and policy work jointly with National Conferences.
  • Facilitate cross-organisational understanding and ownership of national and regional Justice & Peace and Caritas programmes and interventions, approaches, opportunities and challenges. This includes acting as a key interface between national and regional offices.
  • Build and strengthen strategic partners with key stakeholders including the National and County Governments, the private sector, Civil Society Organizations, NGOs etc.
  • Conduct regular field and quality assurance visits to ensure quality projects and compliance with standards in line with AMECEA policies and procedures.
  • Support National conferences in designing effective monitoring and evaluation and learning plans; and ensure progress monitoring and evaluation information and lessons learns from programme/project implementation by National conferences are documented and widely disseminated.
  • Facilitate the preparation of quality and timely project/programme reports for the region and specifically for Kenya & Uganda complying with the requirements of AMECEA and donors / partners.

Facilitate annual audits for Kenya & Uganda and regional programmes in line with AMECEA and donors / partners audit requirements.

  • Prepares and presents budgets (financial reports) and summary progress reports on quarterly basis to the AMECEA Executive Board and the Secretary General.

 

  1. 3.     Resource Mobilisation, fundraising and finance
  • In consultation with the Secretary General, ensure consistency of the overall regional budget and Kenya & Uganda funded project/programme budget tracking, monitoring spend and revisions.
  • Oversight for programme financial management, ensuring appropriate quality and risk assurance of all funded work, ensuring effective financial and resource management by programme teams specifically in Kenya & Uganda, and in the region.
  •  Responsible for establishing, maintaining and strengthening relationships with donors and ensuring well managed and quality donor funded projects/programmes.
  • Keep a breast with donor trends, priorities and policy developments and support with building and strengthening the capacity of national conferences in donor mapping and fund raising.
  • Responsible for developing funding proposals for the delivery of Justice & Peace and Caritas AMECEA’s strategic plan and projects/programmes objectives.
  • Oversee the development of operational plans and budgets, and monitor performance against these plans.
  • Ensure the development of appropriate resource development plans for the delivery of Justice  & Peace and Caritas AMECEA Department strategies.
  • Ensure National level Justice & Peace and Caritas programme engagement in fundraising

 

  1. 4.     Team Management and Coordination
  • Provide leadership, support and challenge to Justice & Peace and Caritas AMECEA Directors of National Conferences and the Programme Officer Justice & Peace for Kenya & Uganda, in line with the AMECEA management procedures; holding them to account in areas under their responsibility.
  • Lead, manage and support direct reports, including setting objectives, ensuring regular quality time, conducting annual reviews/appraisals, providing coaching and ensuring team members have individual development plans. The job holder may be required to manage volunteers/interns.
  • Coach and mentor teams so that staff are empowered and the effectiveness of the team is maximised. Build the capacity to achieve set targets ensuring AMECEA’s corporate goals and management standards are realised within the available resources.
  • Ensure effective and appropriate systems and processes for team learning and development.
  • Lead and contribute to wider cross organisational teams/initiatives relating to the AMECEA programme, such as media and communications work, advocacy and co-financing initiatives.
  • Ensure that National Conferences’ teams understand and act upon corporate strategies and priorities and are pro-actively engaged with teams across AMECEA, recognising where responsibilities for delivery and effectiveness are co-owned.

 

  1. 5.     Representation & collaborative working
  • Ensure that AMECEA’s distinctive approach, rooted in the Catholic Social Teaching of the Church is represented internally and externally. Where appropriate, the post holder will pro-actively engage multi-country, regional bodies, networks or forums (e.g. Caritas, CIDSE, SECUM, IGAD, EAC, AU, donors, Governments etc.), in coordination with national conferences for country-level engagement and/or to enable opportunities for multi-country initiatives.
  • Engage with counterparts in civil society organisations (particularly Caritas agencies), to promote aid effectiveness, challenge models of working where appropriate, encourage consortia and multi-country approaches and support regional level initiatives.
  • Provide timely response to requests for support from National Directors in other country-specific engagements.

 

The post holder will be expected to undertake regional and domestic travel related to the achievement of both organisational strategic objectives and management of the region. The post holder may be required to carry out other reasonable duties and responsibilities from time to time in agreement with the Secretary General.

  1. 6.     Organisational Competencies
  • Demonstrates commitment, understands and actively supports AMECEA’s Vision, Mission and Values.
  • Demonstrates good understanding of the Catholic Church and is able to work effectively with it – demonstrates a sympathetic understanding of the life and culture of the Catholic Church and its role in development work.
  • Supports and promotes a culture of mutual respect, trust and transparency

 

 

Job specific Competencies and experience 

Demonstrated and substantial knowledge and experience of one or more of the AMECEA Regional programme areas (including Governance, conflict, peace building and reconciliation, human rights Government Accountability, Access to Justice and in working in complex environments).

  • Strong understanding of regional development and humanitarian trends and considerable work experience in the region, including having developed and monitored high level strategic plans.
  • Strong understanding and firsthand experience of institutional funding priorities within AMECEA region, trends and donor conditions. Proven ability to build effective donor relationships.
  • Knowledge and good experience of strategic risk management, mitigation and escalation.
  • Proven ability to build rapport and communicates effectively and sensitively.  Good inter-personal skills and an ability to negotiate whilst being sensitive to a broad range of people and organisations.
  • Comfortable and confident in working with AMECEA Conferences, Executive Directors and in a representation role.
  • Ability to constantly build the capacity and potential of the team, negotiate and collaborate effectively with other parts of AMECEA National Conferences from a distance.
  • Proven ability to manage resources prudently – effective budgeting and financial management skills and ability to hold responsibility for management of entire organisations or programme budget.
  • Education (preferably up to Masters or Bachelors level) in a relevant development subject programme or a related field.
  • Effective use of Microsoft office suite; and ICT particularly for distance and cross cultural communication.
  • Fluency in written and spoken English
  • Ability and willingness to travel, often at short notice.

 


Applications to be addresses to

The Secretary General

AMECEA Secretariat

P.O. Box 21191 – 00505

Nairobi.

Email:       secgeneral@amecea.org

                           amecea@amecea.org

to be received latest 4th February 2015

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